Code Resources' Privacy Policy

Who are we?

Code Resources Limited, The Warrant House, High Street, Altrincham, WA14 1PZ. We provide permanent and temporary recruitment services to clients looking to recruit personnel for their companies.

What this policy covers

Code Resources Ltd take your personal data seriously. This policy:

• sets out the types of personal data that we collect about you

• explains how and why we collect and use your personal data

• explains how long we keep your personal data for

• explains when, why and with who we will share your personal data;

• sets out the legal basis we have for using your personal data;

• explains the effect of refusing to provide the personal data requested;

• explains the different rights and choices you have when it comes to your personal data; and

• explains how we may contact you and how you can contact us.

Personal data we collect

We collect the information necessary to be able to find available opportunities and further information needed to assess your eligibility through the different stages of recruitment. This information includes CV’s, identification documents, educational records, work history, employment and references.

We may also collect sensitive personal data about you, in the form of Passports (racial or ethnic origin) We only collect sensitive personal data from you and further process this data, where you have given your explicit consent.

Where we collect personal data about you from

The following are the different sources we may collect personal data about you from:

• Directly from you. This is information you provide while searching for a new opportunity and/or during the different recruitment stages.

• From an agent/third party acting on your behalf. e.g. Contractors Limited Company.

• Through publicly available sources. We use the following public sources:

  • LinkedIn

  • Job Boards

• By Reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.

Where we collect your information through publicly available sources as set out above, we may do this with the aid of software programs’.

How and why we use your personal data

We use your personal data to match your skills, experience and education with a potential employer. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to the client in search of personnel. If you are chosen by the client and go through to the next stage, we will then be collecting more information from you at the interview (or equivalent) stage and onwards in that manner.

Retaining and Deleting Personal Data

1. This section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.

2. Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

3. We will retain and delete your personal data as follows:

1. Your organisation’s name will be retained for one year following collection, at the end of which period it will be deleted from our systems;

2. Your organisation’s address will be retained for one year following collection, at the end of which period it will be deleted from our systems;

3. Your contact name will be retained for one year following collection, at the end of which period it will be deleted from our systems;

4. Your position within your organisation will be retained for one year following collection, at the end of which period it will be deleted from our systems;

5. Your contact Email address will be retained for one year following collection, at the end of which period it will be deleted from our systems; and

6. Your contact telephone Number will be retained for one year following collection, at the end of which period it will be deleted from our systems.

4. Notwithstanding the other provisions of this section, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. 

Who we share your personal data with

Your personal data is shared with the client who initiates a search for personnel. The search for which you are considered, to ascertain if you are a good fit for the available position.

What legal basis we have for using your information

For prospective candidates, contractors, referees and clients, our processing is necessary for our legitimate interests in that we need the information in order to be able to assess suitability for potential roles, to find potential candidates and to contact clients and referees.

If you are interviewed and presented as a candidate, this may involve the processing of more detailed personal data including sensitive data such as health information that you or others provide about you. We always ask for your consent before undertaking such processing.

Automated decisions

We do not carry out automated profiling.

Cookies to collect personal data

To provide better service to you on our websites, we use cookies to collect personal data browsing. See cookie policy for more details.

Data sharing outside the EEA 

We do not transfer personal data out of the EEA

Rights in relation to the data we hold on you

By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the UK data protection regulator https://ico.org.uk

Your rights

1. We have summarised the rights in this section that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.

2. Your principal rights under data protection law are:

1. the right to access;

2. the right to rectification;

3. the right to erasure;

4. the right to restrict processing;

5. the right to object to processing;

6. the right to data portability;

7. the right to complain to a supervisory authority; and

8. the right to withdraw consent.

3. You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.

4. You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.

5. In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; the processing is for direct marketing purposes; and the personal data have been unlawfully processed. However, there are certain general exclusions of the right to erasure. Those general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.

6. In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.

7. You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.

8. You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.

9. You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

10. To the extent that the legal basis for our processing of your personal data is consent, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.

11. If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.

12. To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.

13. You may exercise any of your rights in relation to your personal data by written notice to us, in addition to the other methods specified in this section.

Contacting you 

We may contact you by phone, email or social media. If you prefer a specific contact method please specify the request to your contact within Code Resources. 

Contact us

If you have questions on the processing of your personal data please contact the Directors of Code Resources Ltd at The Warrant House, High Street, Altrincham, WA14 1PZ.